Connecting Aero to Google

  1. Make sure you are logged into the Google account that you want to be connected to Aero.
  2. Log into Aero and navigate to Work > My Preferences.
  3. Click the Connect to Google button.
    Connect to Google
  4. A Google screen will open letting you know that Aero wants to connect. Click Allow.
    Allow Aero to Connect
  5. You’ll be returned to the My Preferences screen where you need to set some email and calendar preferences.
    Email Settings
  6. Email Settings allow you to set some rules for how incoming and outgoing emails will be handled.
    • Auto Update Email – Check this box if you want Aero to automatically check your email for you. Your unread Gmail will be checked every 30 minutes and any qualifying emails will be brought into Aero.
    • If you want to use the email integration, you must pick one of these two options:
      • Send & Receive Email – You want to send emails from Aero and have incoming emails appear on your Aero list OR
      • Send Email Only – You only want to send emails from Aero. You do not want to have emails appear on your Aero List.
    • From Name – Type in a name that will appear in the recipient’s inbox. If you leave this blank, your email address will be listed instead.
      From Name
    • Email Signature – Add the email signature that you would like to have added to all outgoing emails.
  7. Email Defaults will autofill all of your incoming and outgoing emails emails. All of these defaults can be edited on each email.
    • Aero Type – Set a default Aero Type that will auto-fill for all incoming and outgoing emails. If you don’t choose an Aero Type here, The Company-wide Aero Type will be used as a default.
    • Hat – You can choose a default Hat that will auto-fill for all emails. If you don’t choose a default Hat, the field will be empty when you read or write an email.
    • Priority – You can choose to have incoming emails set to an Elevated or Critical priority. If you don’t make a change, all incoming emails will be given a Normal priority.
    • Project – You can have all emails default to a Project.
    • Billable – You can have all emails default to being marked as Billable.
  8. Calendar Settings
    Calendar Settings

    • Sync Calendar – Check the Sync Calendar box to sync your appointments to and from your Google Calendar.
    • Reset Google Calendar – Click this button to delete your My Aeros calendar from Aero and reset the sync engine.
  9. Calendar Defaults – These Calendar defaults are applied to an event that was created in Google and imported to Aero. The defaults you set up here will over-ride any Company-wide defaults.
    • Aero Type – Your preferred Aero Type. If you don’t select a default Aero Type, it will autofill with the Company-wide default Aero Type.
    • Hat – Your preferred Hat. If you don’t select a hat, the field will be blank on events that are imported
    • Project – You can designate a default project to autofill on Google events.
    • Billable – You can designate whether Google events will be marked billable or not.

Save ChangesWhen you are done updating your defaults, make sure you click the blue Save Changes button in the upper right corner. You will get a message that your changes have been saved.

Updated on July 20, 2017

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